Adding names listed on memorials helps us to create a searchable database of those commemorated,  which identifies where they are remembered and any other biographical details listed on the memorial. This allows family members, friends and researchers to easily locate where somebody is commemorated and what information is available.

Our role is only to record the memorial and not to correct mistakes or to add additional biographical details. Information should be recorded as it is stated on the memorial regardless of spelling mistakes, geographical errors or historical inaccuracy. You can note any inaccuracies in the name record if you spot them.

You may be able to find further details on names on other websites but do not add any additional details that are not listed on the memorial itself. You can list these under references

There are several different way to add names

 

1: Creating a name record

1. While editing a memorial locate the Name tab
2. Click 'Add new Name'
3. Complete the name fields with the data that appears on the memorial. Do not use full stops after initials
4. Click 'Create name' to add the name to the list

Repeat these steps for all the names on a memorial until all have been transcribed

 

2: Updating individual names

1. Locate the memorial you wish to edit the names of
2. Locate the name under the name tab
3. Click 'edit' 

The following fields should only be completed when the information is present on the memorial

• Alternate names
• Served or died
• Service number
• Honours
• War
• Death and Burials

Service details

There are two forms for service details. These list information as it appears on the memorial (As stated on memorial), and in plain English (Our Reference). they both must be completed to help researchers find and understand the data.  

• As stated on memorial

These fields are free text. They should only list information on the memorial itself.

Include any abbreviations and inaccuracies. You may find the memorial lists local abbreviations, or colloquial terms. You can check these using the WMR unit abbreviations document

• Our Reference

Is a drop-down form, that translates the abbreviated data into a full, standardised, plain English format. 

 

3: Bulk updating names

You can use bulk edit to change a group of names that have shared information, for example, a group of people from the same unit or a group of people with the same rank.

1. Locate the memorial you wish to edit the names of
2. Locate the name tab, check the box for all the names you want to update
3. Under the action menu, select 'modify field values'
4. Click 'apply to selected items'
5. Select the fields you want to update. Only select fields which contain information that is applicable to all the records you want to edit
6. Input data into the fields at the bottom of the page
7. Press 'apply' to save changes

• back to help